Frequently overlooked registration details at the company, "Representative Director Address Registration".
Article posted in 2025-01-14 15:44:21 | VEAT
Law firm Veat successfully handled the registration of a change of address for the CEO at the request of startup Company A (hereinafter referred to as "the client").
The client failed to register the change of address of the CEO in a timely manner, resulting in the inability to receive legal notices sent to the registered address and consequently missing important deadlines. During this process, they belatedly realized that a change of address registration of the CEO was required and requested legal advice and filing procedures from Law firm Veat.
Law firm Veat thoroughly guided the client on the procedure for changing the corporate registration and proceeded with the registration process quickly to prevent additional legal disadvantages.
One of the legal obligations that every representative running a company must know is the registration of a change of address of the CEO. This is often overlooked because representatives mistakenly believe that only changes to the company are registered on the corporate registration certificate and that the representative’s address change is not something that needs to be registered.
What is the registration of a change of address of the CEO?
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「Commercial Code」 Article 425 (Registration of Establishment) ② In the establishment registration under paragraph 1, the following matters shall be registered: ④ The provisions of Articles 181 to 183 shall apply by analogy to the registration of a joint-stock company. Article 183 (Change Registration) When there is a change in the matters stated in Article 180, a change registration shall be made within 2 weeks at the place of business and within 3 weeks at a branch office. |
The registration means that the representative of the company registers their address on the company's corporate registration certificate (formerly, the registration book). The 「Commercial Code」 and 「Commercial Registration Act」 mandate the registration of a representative’s change of address to increase the company’s transparency and to clarify the representative's responsibility.
Why should the registration of a change of address of the CEO be registered?
Firstly, notices and communications can be smoothly delivered to the company or the representative's registered address in the event of a legal dispute. This facilitates the smooth progress of legal proceedings and greatly assists in shortening the dispute resolution time.
Secondly, the corporate registration certificate is freely available to external stakeholders such as investors, financial institutions and trading partners, and is used to assess the company's credibility when making investments and loans.
Therefore, it is important to immediately reflect any changes on the corporate registration certificate to maintain the company’s credibility, and a fine may be imposed if the representative’s address is not registered or changes are not reported within the deadline.
Thirdly, if the address of a retired representative has changed but is not registered, the application for a change of director registration may be rejected. This is because it is considered a violation of the "simultaneous application with other change registrations" provision stipulated in the Commercial Registration Act, so such problems can be avoided by prioritizing the registration of the representative’s change of address or submitting it simultaneously with other change registrations.
Points to note when changing the representative's address
The registration must be completed within 2 weeks from the date of the change of address notification, and a fine may be imposed by the registrar if this deadline is missed. Also, the address must be the official registered address, and a resident registration certificate must be submitted when registering the change of address.
Law firm Veat specializes in legal advice for startups and companies and provides various registration services, including corporate registration and the registration of a change of address of the CEO. In particular, we quickly and accurately handle complex procedures such as various change registrations to support clients so that they do not experience unnecessary legal problems.
If you require further consultation regarding the registration of a change of address of the CEO or other corporate registrations, please do not hesitate to contact Law firm Veat.
Law firm Veat will help you proceed with the corporate registration process smoothly and stably through professional advice and efficient handling.
This case study can also be confirmed on the Law firm Veat blog below.
- Check frequently overlooked registration items, 「Representative Address Change Registration」
Thank you.
Law firm Veat