Company headquarters relocation, registration procedures are as follows!

Law firm Veat received a request from healthcare company A (hereinafter referred to as "the client") and proceeded with the registration of the relocation of the main office.

• Relocation of the Main Office, Why is Registration Necessary?

Here, 'minimum administrative district' refers to the unit of county (郡) and city (市), and the change of this district changes the jurisdiction of the registration office. In the case of relocation within the same minimum administrative district (i.e., within the same jurisdiction of the registration office), the relocation of the main office is possible with only a board resolution, and Law firm Veat confirmed the relocation date from the client and guided them on preparing the minutes of the board meeting.

On the other hand, when the minimum administrative district changes (i.e., relocation to another jurisdiction of the registration office), an amendment to the articles of association through a special resolution of the general meeting of shareholders must first be carried out, and then the specific relocation date and related matters must be finalized through a board resolution. Law firm Veat clearly explained these procedures to the client in advance and provided practical support to ensure the smooth execution of the general meeting of shareholders and the board resolution.

Also, in the main office relocation registration process, a board resolution is necessary, so generally an officially notarized minutes of the board meeting is required. However, if there is only one or two directors, the board does not form, so we informed the client that it is possible to substitute with an officially notarized director's decision.

• Registration Matters That Frequently Occur, Don’t Miss Them

Therefore, when relocating the main office, it is essential to go through the process of changing registration matters, and failure to do so may result in fines and other legal responsibilities, and may even affect the company's normal operations.

Law firm Veat thoroughly reviews the registration matters that frequently arise during company operations and systematically guides and performs the procedures required for registration.

As needed, we provide appropriate document templates based on whether or not a general meeting of shareholders and a board meeting are formed, and explain the notarization process in detail so that the client can complete the registration on time. We also strictly manage the registration deadline to help prevent delays in the client’s registration work.

• Are You Planning to Relocate Your Main Office?

Thank you.
Law firm Veat